This privacy policy is established by IKS ApS, VAT number: DK-29534896, hereinafter ”we”, ”us” or ”our” in this privacy policy.

 

1 INFORMATION ABOUT THE PROCESSING OF PERSONAL DATA

Your data security is important to us, and we therefore take great care to ensure that your personal data is handled responsibly. Below you can read how we process personal data about you when we act as data controller. You can also read about your rights in relation to our processing.

 

2 OUR ROLE AS DATA CONTROLLER

In connection with the operation of our business, we process certain personal data. We do this in order to serve you in the best possible way. We mainly collect and process general (non-sensitive) personal data.

If you have any questions regarding our processing of your personal data, please contact us here:

 

IKS ApS

VAT number: DK-29534896

Dronningens Kvarter 11G
7000 Fredericia

Phone number: +45 52 71 57 51

E-mail: Support@iksgroup.dk

 

3 WHAT PERSONAL DATA DO WE COLLECT AND WHY

We process personal data about you in a number of different situations. Read more about our processing in the different situations below.

​

3.1 Visitors to our website and users of our online services

When you visit our website www.iksgroup.dk we may process information about your IP address as well as information about your computer, device and browser.

​

We also process information about your visit (e.g. information about how you access our websites, how you navigate around them, which pages you visit, content you view, your searches, advertisements you have seen, etc.). Personal data is collected through cookies, log files and other technologies (you can read more about our use of cookies in our Cookie Policy).

​

We also process personal data that you provide to us in connection with your use of the website or our online services, for example, when you use our online contact form, including your name, address, phone number, e-mail, product interest, and any other information you provide to us.

​

The legal basis for processing is our legitimate interests in making our website and online services available to you (Article 6(1)(f) of the General Data Protection Regulation) or your consent (Article 6(1)(a) of the General Data Protection Regulation and Section 3 of the Danish Executive Order on Cookies).

​

We store personal data collected in connection with your visit to our website customers only for as long as necessary to fulfil the purposes for which it was collected or to comply with our contractual or legal obligations.

​

3.2 Customers

When you are a customer of with us, we process personal data about name, address, e-mail, your purchases, payment information, information from publicly available sources, and other information you provide to us.

​

We process the personal data for the purpose of fulfilling the agreement with our customers, for the purpose of providing the Services, invoicing, keeping statistics and performing quality management as well as for maintaining our customer records and providing general service, marketing and sales to our customers.

​

The legal basis for processing is the agreement with you (Article 6(1)(b) of the General Data Protection Regulation) or our legitimate interests in managing your information as a customer with us (Article 6(1)(f) of the General Data Protection Regulation).

​

We store personal data about our customers only for as long as necessary to fulfil the purposes for which it was collected or to comply with our contractual or legal obligations.

​

Statutory retention obligations may arise, in particular, from applicable accounting, commercial and tax legislation. The statutory retention period is 5 years from end of the financial year.

 

3.3 Marketing recipients

When you receive marketing communications, including newsletters from us, we process personal data about name, address, phone number, e-mail, job titel and product interest. We also process information about your marketing or communication preferences, your use of the marketing we send to you (including, for example, whether you have opened an email from us, whether the email has been read and which links you have opened), and any other information you provide to us.

​

We process your personal data for the purpose of marketing our company and Services, and for setting up and managing your marketing subscription. We use the personal data about your preferences and usage to understand the way customers receive our marketing messages and to improve our marketing to you and other customers going forward.

​

We will only send you marketing material by email, text messages or other electronic means once we have obtained your consent where this is required under the Danish Marketing Practices Act.

​

We also use personal data about you to show you content on our and other sites based on your activities and preferences, and to limit the number of times you see the same content, as well as to measure the effectiveness of our content and marketing. For this purpose, we may upload your email address to advertising tools with for instance Google or Facebook for the purpose of sending targeted marketing messages.

​

The legal basis for processing is your consent, (Article 6(1)(a) of the General Data Protection Regulation and Section 10 of the Danish Marketing Practices Act).

​

We store personal data about recipients of marketing communications only for as long as necessary to fulfil the purposes for which it was collected or to comply with our contractual or legal obligations.

​

3.4 Business partners and/or suppliers

When you are a business partner or supplier to us or are a contact person of a business partner/supplier, we process personal data about name, company address, phone number for work, e-mail, job titel, and publicly available information, and other information you provide to us.

​

We process personal data for the purpose of contract management, receiving goods and services from our suppliers and business partners, and where appropriate to fulfil agreements with our customers.

​

The legal basis for processing is the agreement with you (Article 6(1)(b) of the General Data Protection Regulation) or our legitimate interests in managing the relationship with you/the company you represent as a business partner/supplier (Article 6(1)(f) of the General Data Protection Regulation).

​

We store the personal data about business partners and/or suppliers only for as long as necessary to fulfil the purposes for which it was collected or to comply with our contractual or legal obligations.

​

Statutory retention obligations may arise, in particular, from applicable accounting, commercial and tax legislation. The statutory retention period is 5 years from end of the financial year.

​

3.5 Other general purposes of processing

We may enrich the personal data described above with information from other sources. This can be publicly available information – including information that we get from commonly available sources.

​

Personal information that we have collected for the purposes described above may also be processed  for the purposes of complying with laws and regulations which we are subject to in the course of operating our business or in order to comply with various reporting or disclosure obligations under applicable laws and regulations (Article 6(1)(c) of the General Data Protection Regulation).

​

If we sell all or part of our business or sell or transfer our assets or is otherwise involved in a merger or transfer of all or a substantial part of our business, we may transfer your personal data to the party or parties involved in the transfer as part of that transaction where permitted by law (Article 6(1)(f) of the General Data Protection Regulation).

​

Finally, we may process your personal data to enforce or defend our or third parties' legal rights or legitimate interests, where necessary, objectively and proportionally (Article 6(1)(c) of the General Data Protection Regulation).

 

4 DISCLOSURE OF YOUR PERSONAL DATA TO OTHERS

We may disclose your personal data to other suppliers and/or service providers in the ordinary course of our business as well as to our group affiliates.

​

We may also disclose your personal data to a public authority in situations where we are specifically obliged to disclose your personal data pursuant to legislation and notification obligations to which we are subject.

​

It may for example be necessary to disclose personal data to the following recipients:

​

Hosting Providers
We partly operate our own servers and additionally use certified hosting providers and various IT service providers.

​

IT Service Providers and SaaS Providers
We use services provided by various service providers that support us as processors in making our services available to you.

​

Advertising and Marketing Service Providers
We may engage advertising and marketing service providers to support our corporate and marketing activities.

​

Other Service Providers
Where applicable, we may also transfer your personal data to service providers such as postal and delivery services, our principal bank, tax advisers, auditors, tax authorities and document destruction service providers.

​

We try to limit the disclosure of personally identifiable information and thus the disclosure of information that can be attributed to you personally.

​

We also discloses your personal data to data processors. Our data processors only process your personal data for our purposes and under our instructions.

 

5 TRANSFER OF PERSONAL DATA TO COUNTRIES OUTSIDE EU/EEA

In connection with our processing of your personal data, we may transfer such information to countries outside the EU/EEA (third countries).

​

Your personal data may be transferred to countries where the European Commission has determined that the level of data protection is equivalent to that in the EU/EEA (secure third countries).

​

You can read more about the transfer of personal data to countries outside the EU/EEA on the European Commission's website.

​

If you would like further information about our transfer of personal data to countries outside the EU/EEA, please contact us.

 

6 STORAGE, DATA INTEGRITY AND SECURITY

When your personal data is no longer needed, we will ensure that it is deleted in a secure manner.

​

It is our policy to protect personal data by taking adequate technical and organisational security measures.

​

We have implemented security measures to ensure data protection for all personal data that we process. We conduct regular internal follow-ups on the adequacy of and compliance with policies and measures.

 

7 YOUR RIGHTS

As a data subject, you have certain rights under the General Data Protection Regulation. If you want to exercise your rights, please contact us.

​

You may – unconditionally and at any time – withdraw your consent. You can do so by sending us an email (see email address above). Withdrawal of your consent will not have any negative impact. However, this may mean that we cannot meet specific requests from you in the future. Withdrawal of your consent will not affect the lawfulness of the processing based on consent before it is withdrawn. Furthermore, it will not affect any processing carried out on another lawful basis.

You can also – unconditionally and at any time – object to our processing when it is based on our legitimate interests.

​

Your rights also include the following:

 

• Right of access: You have the right to access the personal data we process about you.

 

• Right to rectification: You have the right to obtain rectification of any inaccurate and incomplete personal data about you.

 

• Right to erasure (right to be forgotten): In exceptional cases, you have the right to obtain erasure of information about you before the time when we would normally delete your personal data.

 

• Right to restriction of processing: In certain situations, you have the right to restrict the processing of your personal data. If you have the right to restrict the processing of your personal data, we may only process personal data in the future – apart from storage – with your consent, or for the establishment, exercise or defence of legal claims, or to protect an individual or important public interests.

 

• Right to object: In certain situations, you have the right to object to our processing of your personal data, and always if the processing is for direct marketing purposes.

 

• Right to data portability: In certain situations, you have the right to receive your personal data in a structured, commonly used and machine-readable format and to have such personal data transferred from one data controller to another.

 

• Right to lodge a complaint: You can lodge a complaint at any time with the Danish Data Protection Authority about our processing of personal data. See more at www.datatilsynet.dk where you can also find further information on your rights as a data subject.

 

8 UPDATES OF OUR PRIVACY POLICY

From time to time it will be necessary to update this Privacy Policy. We will review our Privacy Policy on a regular basis in order to ensure that it is updated, valid and in accordance with current legislation and the principles for processing of personal data. We will publish new versions of the policy on our website.

​

This policy has version no. 1.0 and is valid from 27.10.2026.